Risk management must be part of the routine of every activity, since it involves the safety of people, property, operations and movable assets. In the context of companies that move cargo, risk is present in all stages of movement, from the moment the goods leave the factory until delivery to the importer or consignee.
Although many entrepreneurs believe that accidents are part of chance, numerous unwanted situations originate from a lack of risk management. In this article, we will address risk management for foreign trade, presenting the importance of creating programs to assist in the implementation of safety procedures, as well as evaluating and proposing actions that can eliminate, avoid or control risk situations. Keep up!
Professionals involved with risk management need to act directly in identifying possible threats, whether in land, maritime or port environments, proposing solutions and making immediate decisions. The work is complex and requires action in all operational segments of the activity. Instead of focusing on further assessments of the causes of accidents, control must have effective preventive measures.
ISSO31000 and the market innovations presented several tools that became indispensable in risk management. Let's look at some of them:
Also known as Preliminary Hazard Analysis (PPAs), APR consists of a detailed study during the initial design or development phase of a new process, product or system in order to determine the risks that may be present in its operational phase.
APR is therefore an initial qualitative analysis, which works as a tool in safety in operating systems, revealing facts that often go unnoticed by the manager.
Usually known in Portuguese as "confessional" and in English as "Incident Recall", this method is used to identify errors and unsafe conditions that imply the occurrence of accidents with actual and potential injuries. ICT is a quantitative analysis that is applied in the operational phase of systems whose procedures involve the human factor in any degree of activity.
The great advantage of this technique is its rapid application, especially for those who want to identify dangers without using more advanced techniques. The main objective of ICT is the detection of critical incidents and the treatment of risks they represent. The application should be carried out periodically.
The FMEA is a detailed analysis that can be both qualitative and quantitative. It allows the analysis of the ways in which a piece of equipment or system can fail, as well as the probability of failure and its possible effects. It is essential that the company establishes changes and alternatives that allow a lower failure rate, making the system safer and more reliable.
Failure Mode and Effect Analysis is still used in determining and chaining procedures for operational contingencies, i.e. when the system is put at risk and the probability of error due to unstructured actions is high.
This technique consists of a qualitative analysis developed in order to examine the process lines, identifying the dangers and preventing the problems. Currently, it is also being applied in process equipment and even in systems.
The HAZOPS method is mainly indicated for the implementation of new processes or the modification of existing processes. One of the highlights of this method is the teamwork character, where people from different functions work together, stimulating individual creativity and understanding of the problems of the different areas, which enables the system interfaces to be reached more quickly.
A person working alone, even if competent, is often subject to mistakes for not knowing the aspects of his or her area of work. HAZOPS enables professionals to share their individual experiences and skills, bringing benefits to the entire company.
In determining situations that pose a threat, it is necessary and fundamental to graduate the risks and seek solutions. The effectiveness of this process is directly linked to the company's organizational culture, and there must be integration at all management levels. Four phases are part of the success of a risk management program:
Let's look at each one in detail:
Since the Risk (R) is the probability that some accident will occur with the potential to cause damage, it is possible to assess its probable frequency and consequences.
For this phase to really reach its real purpose, it is important to create and follow a model that will meet each requirement and its conformities, as in the case of the segment's physical characteristics, facility vulnerabilities, human resources and so many others. In the case of risk management in the foreign trade segment, some tools can be adopted, such as a checklist defining the degree of danger of each risk.
At that stage, the professional must be able to elaborate a good statistical analysis and carry out the survey of claims that may occur in the company. The results must be presented to the person in charge of risk management, who will give the appropriate qualified opinions that fit the reality of the business.
In identifying risk levels, it is possible to create a scenario and estimate, on a scale, the threat associated with the risk. Only credit-worthy data must also be taken into account.
In risk management for foreign trade, you can assemble a table defining the impact of risk, possible consequences and acceptable tolerance levels.
The control is the phase in which each action is carefully planned using line of conduct based on techniques. It is the manager responsible for the area that prepares, approves and discloses the plan. All employees must be involved in this process.
At this stage, actions must be monitored and re-evaluated according to each risk raised. In every operation involving cargo handling and transportation there will always be risks and, therefore, constant and rigorous monitoring must be implemented, ensuring the safety of the people involved and the business. A good tip is to categorize the risks and evaluate each situation according to the checklist created.
Does your company perform risk management? What programs and steps does it already put in place? Share your opinion in the fields below!